NAStek Newsletter

Latest Newsletter

		NAStek News
September 30, 2007 Volume 1.9.7
In This Issue · About this E-Newsletter · Important Version Changes o Net Revenue Report o Non-Taxable Vehicle o Tractor/Trailer Activity Report o Invoice Updates o Drop Load Enhancement o ComData Interface · Under Construction o Excel Invoice o Container Management o Check Call Enhancement o Current Assignment Report o On-the-Fly Equipment Entry o Paperless Logs · Power Users o How do I…? · Q & A o Questions from users Contact Us http://www.nastek.com sales@nastek.com support@nastek.com newsletter@nastek.com Support: Ben Meyer (800) 331-2802	New reports Added!!! Training Module Included!! NAStek National, LLC continues this e‑newsletter as a way to stay in touch with our customers. This is the most important newsletter you have received from us and we urge you to read this one carefully. Please forward this email to all users of the MYSTC Software. Also, you may email us any addresses you would like added to our mailing list to receive future newsletters. The changes are many and exciting. New Reports, even more data available, enhanced Driver Settlements, 2 new modules, a new Accounting Package supported (Peachtree) and more. Read on to see how to use these many changes · Important version changes/enhancements · Upcoming version changes/enhancements · A PowerUser section that will help you get the most out of our software. · A user Q&A section. That will answer user questions that were emailed/telephoned in. If you have any questions you would like answered in this newsletter, please email us at newsletter@nastek.com. If you know someone in your organization that would benefit from this newsletter or would like your name removed from this list, please email us at newsletter@nastek.com and put in the subject line “Add: myname@mycompany.com” or “Remove: myname@mycompany.com”. Important Version Changes (Version 1.9.7) This has been a big week for MYSTC. Many changes have been added to version 1.9.7 which will be released on September 30, 2007 and, we want you to know what they are and how they work. Training Module Released Under Help, the new training module allows you to find specific training help that you might need. Included are screen shots with voice over which will walk you through the specific topics you need help with. Give it a try!! Net Revenue Report Found under Reports the Net Revenue Report allows you to enter your Average Fuel Mileage and Average fuel price-per-gallon for both company drivers and owner operators. This report will show the gross revenue for the load, less settlement and allocated fuel for the load and give you the Expected Gross Revenue for the loads for any date range. You can run the report in either Excel or Adobe Acrobat Non-Taxable Vehicle Capability Under Setup/Data Management/Equipment Management you now have the ability to add a vehicle that will not transfer to Fuel Tax. This allows you to use and track a vehicle that does not qualify for fuel tax including Pickups and vehicles commonly used for Expedited freight. At the bottom of the Equipment Identification section when entering or editing a piece of equipment select yes for Non Tax Vehicle. Be sure to Submit before leaving. Tractor Trailer Activity Report See all the loads for tractors and Trailers for any date range here. The report is under Reports. Simply select Tractor or Trailer and enter the date range you want to see. As with all reports, this can be exported to Excel Invoice Updates We have added the Tractor and Trailer number to invoicing. This is listed under Customer ID on the upper right section on the invoice. Drop Load Enhancement When using the drop load feature under the Route Table at the bottom of the Dispatch Entry Page, if you select the Drop Load feature, here’s what happens. First tell us where you dropped the load. We suggest you include your terminal and any “drop lots” you may use as shipper/consignees so that you can selects them here. Tell us at what point in the load you dropped it. As an example let’s assume you have a 4 stop load and the original driver completed the pickup and the first 2 stops. Tell MYSTC that you dropped it on your yard after stop 2. We will add a new load showing the balance of the load from your lot to the last 2 stops. We will add the new load as the same load number, using the -2 feature. This Allows us to better track the load for you. ComData Interface The ability to track ComData fuel is now up and running. In Setup/Account Setup, select Yes to ComData under Fuel Interface. NOTE: We have to get you setup at ComData and in MYSTC for tbis to work. Please call us if you want to use this feature. Added Features Fuel Report. This report shows you all the fuel purchased by any date range if downloaded from your FleetOne report. You may also add fuel purchased from non-FleetOne sources. This fuel will show in red on the report. Driver Settlement. When adding receipts the process is much faster and comes back to your previous position on the page when saving. Driver Settlement Report A new report. After selecting Process, there is a new button at the bottom called “Printer Friendly”. This prints in a new format requested by many. Note: Selecting “Do not Show Load Revenue” Hides the rate charges a customer from the settlement sheet. “Do not show Load Rate” hides the rate driver pay was calculated on. Under Construction This section contains information that will be available in the near future. Excel Invoice This invoice will let you manually enter and invoice number. The transfer to QuickBooks will still transfer the MYSTC load numbers to help you reconcile when you receive payment. Container Management We will track containers and notify you when they should be returned or picked up. Check Call Enhancement If you have your drivers check in when they are not assigned to a load, this new update will allow this. Current Assignment Report Easily find the current load/loads your equipment and driver are assigned to. On-the-Fly Equipment Entry This will allow you to update equipment files from Dispatch as you enter the load. We can only catch the equipment number and type here but it will allow you to keep going without manually entering the data in Equipment Management first. Power Users Setting Driver Pay Miles Calculation Under Setup, select “Account Setup. At the very top of the page, you have the option of Practical or Short Miles. Select the one that you are using to pay your drivers and you are ready to go. Mileage will be automatically calculated in Dispatch. Deadhead mileage will be calculated if you enter the starting point. This will need to be done by your Admin user. Q & A Which Miles are used for Fuel Tax when you have Multiple Drivers? We calculate the total Origin/Destination miles if you use this feature when you have two drivers on a load. This reflects the miles actually driven for Fuel Tax Purposes. How can I know What Transferred to Quick Books? Under Reports, select Connector Activity report for the date you wish to view. This will show you a recap of everything transferred to Quick Books. A True Success Story Our In-house development has allowed us much more flexibility and allowed us to make these changes for you. We will continue to make changes to make MYSTC even better for our users and to respond to your comments and requests. We owe you all our most sincere thanks. Without your help we wouldn’t be able to offer these enhancements. * Speed may vary for you depending upon your connection speed.